Access Email From Another Location


by Stephen Cope - Date: 2005-12-10 - Word Count: 365 Share This!

You're expecting an important personal email, and you're atwork. So how do you access your email from another location likeyour office? In fact one of the most common questions I getasked is: How do I access my outlook express email (IncrediMailemail) from work?

Understanding Email Basics

To understand how you go about this, you first need tounderstand the basics of email. Email functions, in fact, verymuch like the normal mail system. The process for both standardphysical mail and email are:

Physical Mail:

Mail placed into postal system by sender. Mail transferredbetween sorting offices. Mail delivered to the Local post officeof recipient and placed in his post office box. Receiver goes toPost office opens post box and takes mail home. Receiver sits athome and reads mail.

Email:

Mail placed into email system by sender (using email client)Mail transferred between email servers. Mail delivered to therecipient's email provider's server and placed in his mailbox.Email client (e.g. outlook express) connects to server andtransfers email from the email server to the local client anddeletes it from server (default behaviour). Receiver reads emailthat is now stored on his local PC.

Normally you would go to the post office and collect your mailand bring it back home. The mail would now be stored in yourhouse. But you could go to your post box read your mail and thenput it back in the post box (i.e. not take them with you) .

If you did that then, some else could then come at a later timeand read the same mail. This we can also do in the email world.In the email world most email clients use a protocol called POP3to get the email from the local email server and move it to yourmailbox on your local machine. Basically this is the samebehaviour as in the physical mail.

But we can tell the email client to leave a copy of the messageson the email server and so we can then access the same emailagain from another location using another email client.

So it is possible to access your email from multiple locationsby simply leaving a copy of your email on the email server.Leaving Email on the email server has a number of advantages.This I will discuss in Leaving Email on the Internet.



Stephen Cope is a freelance trainer and the Webmaster at - making awebsite and IncrediMailand Outlook Express Updates.

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