Email overload is such a big problem that I believe your SitePro News subscribers would love to read several practical tipsfor coping.
If you wish to publish this article in Site Pro News, pleasefeel free to include it entirely or edit as you see fit. I thinkit would be beneficial to include the short bio and links at thebottom of the article.
If you wish to take part in our Affiliate Program, please joinand replace my links in the article with your Affiliate link.(You can get to our sign-up page through this link:http://www.emailorganizer.com).
Should you publish this article please let me know when you putit on your website and/or include it in your ezine.
I look forward to your response.
Terry =================== Terry Johnston Vice-PresidentMarketing Caelo Software Inc. direct: +1 604.269.9006 mailto:firstname.lastname@example.org http://www.emailorganizer.com
Press kit: http://www.caelo.com/presskit.html Recent NEO pressreviews: http://www.caelo.com/pressinfo/neorev.doc
Email Overload - Coping Strategies
By Terry Johnston
We're here... the information age! Having fun yet? What's thatyou say.... too much information, finding the spammers aregetting the best of you, facing a bloated INBOX everyday, toomany friends are sending you those silly jokes and greetingcards, dealing with a mountain of lists and ezines that youspend more time sorting & deleting than reading, can't find that"important" email in the haystack, can't meet those deadlinesbecause you're so preoccupied with sorting out your email?
THIS is the information age? What, pray tell, comes next....Perhaps "The Information Organization Age" - Bingo!
You've all heard the statistics: * Every day 8 billion emailsare exchanged on the Internet. * By 2005 this figure willincrease to 36 billion. * 81% of corps. that implemented emaildid so to improve efficiency . * The average email user inbusiness spends at least 2 hours a day dealing with email. *According to Internet researcher Jupiter Media Metrix, by 2006consumers are expected to receive an average of 1,400 pieces ofjunk e-mail every day! * Yada yada yada.
Resources: Email organizing software does exist -- check out:http://www.emailorganizer.com and http://www.amikanow.com aswell as websites that provide information that help with emailoverload such as http://www.email911.com andhttp://www.OvercomeEmailOverload.com.
Coping tips: For those of you brave individuals who want to takea stab at manual organizing here are some practical, tried andtrue strategies:
USE MULTIPLE EMAIL ADDRESSES Although most of you have alreadyfigured this one out, it's worth mentioning because it's sofundamental to an anti email overload strategy. One way to thinkof your correspondence is Personal and Public. For instance, youcan open webmail accounts (e.g. Hotmail & Yahoo!) for yourpublic, not-so-critical correspondence. This could includeregistering when you download software and utilities from thenet, marketing promotions, chat rooms and message boards. YourPersonal address is reserved for higher priority businesscontacts, friends, relatives and associates. Although I now useemail organizing software, hence my need for webmail accountshas dimished dramatically, at my peak I had well over a dozenaccounts going. One caveat to this webmail strategy is that bothHotmail and Yahoo! are now applying strict minimum usage rules(they'll close the account if it's not checked in withfrequently). Many people apply this strategy using POP accounts.
THE GOLDEN RULE Help your friends and colleagues cope with theiremail overload by NOT contributing to it! You know how it goes:"do unto others..." It's the old cause and effect thing. Unlessthey've expressed an interest, perhaps you can hold back onsending those jokes, greeting cards and CCing them onevery-little-bit-of-business. While we're on CCing, it'simportant for companies to develop a policy on what to CC and towhom. If your company doesn't have a policy in place maybe it'stime for you to be the Corporate Hero and...
DEAL WITH A MESSAGE ONLY ONCE How many times have you read amessage, flagged it for follow-up, came back to it, read itagain, perhaps left it until you have more time, came back toit, read it again... then replied. This is not a very efficientuse of your valuable time, is it? A great discipline is to dealwith the message once. That is to say, once you've committed toreading it, reply right away before you go on to the nextmessage.
DON'T REPLY TO 'EVERY' MESSAGE That heading was hard for me towrite because one of my pet peeves is when people don't reply tome. (I'm getting over it.) The fact is that it's NOT necessaryto reply to every message. Especially with those one-wordreplies... like: Great, Cool, Thanks, Beauty etc. Remember theGolden Rule? Those short, sometimes meaningless, replies areoften only contributing to the recipient's email overload.
CREATE FOLDERS Most email clients allow you to set up folders.Although limited in scope, people, project and client specificfolders can reduce a lot of stress, especially when it comes tofinding a message. I know people who religiously go throughtheir Inbox and drag and drop each and every message into afolder (including a trash folder). Time consuming and tediousyes, but in the overall scheme of things folders can make youremail existence much easier.
SPAM BUSTING Don't fall prey to the "oldest spamster trick inthe book" - don't use the unsubscribe feature in spam messages(not to be confused with Lists and Ezines). Spam marketers andlist providers use the unsubscribe feature to qualify emailaddresses! Do you see the irony?
You can consult with your ISP. More and more ISPs are providingspam filters. You can also forward the spam you get to the FTC.Send it to email@example.com
I hope these suggestions have brought you some hope. This list,of course, could extend to many more pages but I'd better letyou go.... You've got tons of email to deal with!! Happyorganizing!
Terry Johnston is Vice-President of Marketing with CaeloSoftware Inc. Caelo develops user-friendly email organizingsoftware http://www.emailorganizer.com mailto:firstname.lastname@example.org Your Article Search Directory : Find in Articles
Recent articles in this category:
- Email Articles - All The Reasons To Play Nintendo Wii
The Nintendo Wii is a fine system that has people of all ages playing it. From small kids to seniors
- Computers, Can Your Email Address Account Ever Expire?
"Just because a person has an email account doesn't necessarily mean that they are an active ema
- Email Marketing: sending HTML VS sending text emails
HTML or Text Emails for Email MarketersThe idea of what type of email to send to one's recipie
- Spam Checkers More Important than Ever
Ask anyone you know if they like spam and they will probably give you an incredulous look. Now
- Link Popularity, How to Building an opt-in email list the right way
Imagine if you had a list of 10,000 names and addresses of people who agreed to opt-into your ph
- Email Marketing and Your Small Business
Your small business needs email marketing to survive and save money on advertising. In general
- Small Business Marketing Tips
When it comes to small business marketing there are several things that must be kept in mind.
- Email Evolution and Relevance of Email
Today when people open their email inbox they want to see emails from co-workers, friends, fam
- Business, Use Adsense Templates For Your Squeeze Page
One of the things you need when you start an online business is a list. You have heard the old s
- In Just One Day, We Made Over $4,000 Using Mailloop!
The PROBLEM is, unless you automate your email chores early in your business lifecycle, what you're
Most viewed articles in this category:
- How To Use An Autoresponder On Your Website
Ok, so you have a great product and people are visiting your site, but perhaps even though they are
- Bulk Emailing - Is it Really Such a Good Idea?
A couple of years back there used to be ads all over the place advertising bulk email software. Thei
- Get Your Emails Read: The Key Points
If you have an email list then you will realise that in order to leverage that list for profit, you
- Etiquette For Effective Email Marketing
It's an old, old saying, but it's true: you only have one chance to make a good first impression.
- Why is your 'from' Address so Important for Email Deliverability?
1) From name is not always displayed AOL only shows users the from address, not the from na
- Building Target Opt in List and Affiliate Marketing
Would you like to find out what those-in-the-know have to say about list? The information in the art
- Harnessing the Power of Email Marketing
Given the inherent problems with traditional marketing techniques, it`s important to master the bas
- The Reign of Spam Continues
Spam has turned into an out-of-control monster. The amount of junk email being sent in cyberspace ha
- Highly-targeted Opt in List Building
When most people think of targeted list, what comes to mind is usually basic information that
- Access Email From Another Location
You're expecting an important personal email, and you're at work. So how do you access your email fr