Tips For Storing Important Business Documents
- Date: 2010-09-06 - Word Count: 313
Share This!
When it comes to storing your important documents, you want to lock them away somewhere safe, knowing they are in good hands at a closely monitored facility. A self storage unit can be the perfect place for just that, with a state of the art surveillance system in place ensuring the security of the premises at all times. When storing important, private, or sensitive documents, every possible precaution should be taken to ensure their safety and security. Here is a list of safety measures and guidelines to follow to guarantee your important documents safekeeping while they are in storage:
Organize all boxes by date and label them accordingly
Store the oldest or least frequently accessed files along the back of the storage unit and the most recent or more readily accessed towards the front
Stack file boxes along side walls leaving a space to walk in the middle of the unit if possible.
Prior to storage, make copies or backups of all important files and store at a different geographical location as a safety precaution.
When packing, separate files by sturdy pieces of cardboard or stiff binders that will prevent important documents from bending or folding.
Boxes containing documents should be raised off of the ground by something like a wooden pallet or rack to protect against water damage or pest infestation.
Cover all boxes with a cotton sheet or tarp to prevent dust from settling on the boxes.
Depending on the nature of the documents being stored, you may want to use locked filing boxes and cabinets for added security for sensitive information.
When filling boxes, never use newspaper as packing filler especially for paper documents as the newsprint will transfer.
Making a password protected digital copy of important information before putting it into storage is a good idea. A CD or DVD can be stored in a safe in another location as a backup should anything happen to your paper copies.
Organize all boxes by date and label them accordingly
Store the oldest or least frequently accessed files along the back of the storage unit and the most recent or more readily accessed towards the front
Stack file boxes along side walls leaving a space to walk in the middle of the unit if possible.
Prior to storage, make copies or backups of all important files and store at a different geographical location as a safety precaution.
When packing, separate files by sturdy pieces of cardboard or stiff binders that will prevent important documents from bending or folding.
Boxes containing documents should be raised off of the ground by something like a wooden pallet or rack to protect against water damage or pest infestation.
Cover all boxes with a cotton sheet or tarp to prevent dust from settling on the boxes.
Depending on the nature of the documents being stored, you may want to use locked filing boxes and cabinets for added security for sensitive information.
When filling boxes, never use newspaper as packing filler especially for paper documents as the newsprint will transfer.
Making a password protected digital copy of important information before putting it into storage is a good idea. A CD or DVD can be stored in a safe in another location as a backup should anything happen to your paper copies.
Related Tags: self storage, storage, document storage, san diego storage, san diego self storage, storing documents, escondido storage, chula vista storage
Your Article Search Directory : Find in Articles
Recent articles in this category:
- 5 Reasons That a Restaurant Should Use a Restaurant Recruiter
Have you ever noticed how many restaurants pop-up over time but then disappear just as quickly? Runn - Does Money Motivate?
Some say money can't buy happiness, but data shows that for those who can barely pay the monthly bil - Because Workforce Friendly Policies Payoff
Employer-sponsored wellness programs are becoming more popular as companies strive to maintain a hea - EAP Value
Life would be simpler if we could set aside our personal issues and emotional baggage when the workd - Hiring an Expert SEO Company to Improve Your Online Business
Search Engine Optimization or SEO Services are used to make your website or online business popular - Why Safety Training at Workplace is Important
Safety training at workplace should be one of the top priorities of your business. An effective safe - Team Building: Brain and Sweat to Attain Company's Central Goal
Are you one of those employees branded ineffective and unproductive? Reasons might be the sense of d - Security Alarm System
It is a must that houses and offices install a security alarm when we speak about safety reasons. Se - Workplace Safety Tips
When we speak of safety based on books, its importance is next to food. It is essential to all indiv - The Benefits Of Lease-to-own Properties
One of the hit real estate investments today is to buy properties that will later be put up as "leas
Most viewed articles in this category:
- A Map Mural for Your Business
Yay! That retail store you've been planning has finally opened its doors and you are officially in b - Attracting Customers Through An Improved Shopping Experience
So many new shopping malls and supermarkets are put up every year. Many more are already in business - "To Oz!": Leading a Resilient-High Achievement Organization
One of my favorite movies is "The Wizard of Oz" based on the book by Frank Baum. The story is about - 5 Critical Items Never to be Included in Cost Benefit Analysis
When dealing with decisions using Cost Benefit Analysis techniques it is very important to follow th - Collaboration and Change
I’m an expert on change and leadership, but my most popular speaking topic this past year, and - Workplace Gap
In your workplace, are you a manager with a smart group of people and they aren't responsive to your - Leadership - The Proper Relationship with Subordinates
In the army, "the men" are kept separated from those known as "the officers." This comes from the id - The 10 Most Asked Questions of Cost Benefit Analysis
When dealing with decisions using Cost Benefit techniques it is very important to follow the proven - Cubicle Space Planning
Space planning is an essential element of any project and efficient planning serves the dual purpose - Why Passenger Surveys are a Transport Operators Best Friend
Public transport operators who already use passenger surveys may not fully appreciate the multiple b