Free publicity sounds like a great way to get your business name out there and known - and it is.... But only if you know how to do it and do it right. It's all very well writing a 'press release' about your company or a new product, but if you don't know how to present it to the journalist you are targeting then, no matter how fancy it may look or how great you think your new product is, then the release WON'T get published. And that's the key - a lot of publicity consultants or gurus or the like will tell you that you have to write your release for your target audience, and yes you do, but they are nowhere near as important as the (possibly hungover and/or very grumpy) journo who decides whether your target audience ever even sees it!

As a journalist by trade, and having been raised and trained by one of the best photo-journalists in the world (and here I am not kidding, my late father was awarded, among other things, The Photographer of the Year Award for his work in Vietnam), I know how journalists think - I AM one!

I am also a publicity person! I have seen both sides of the coin and know how to win the toss - heads or tails. I know how to talk to them as a fellow 'conspirator' if you will and not a PR person who wants to get a piece of non-descript news into the publication. And that brings me to the main point of this article.

Having information to give to a journalist is not enough. He or she will have hundreds of press releases coming at them every week or month (the nationals - every day!). So you have to set yourself apart - find a new spin on an old story, and believe me no matter how wonderful or exciting you think your company or your new product is, that journo will have probably heard it all before. - Think of your angle - it has to be catchy, relevant and newsworthy. - Get a great headline that sums up what the release is about but is also either attention grabbing or a clever play on words - this is where you hook them in! - Write your release in the house style of each particular publication so they don't have to re-write it - they LOVE not having to re-write stuff. - Keep it as short as you can but giving all the relevant information (relevant to the angle of the release and not when your company was established, for example) - if they want to know more they will call you (don't forget your contact information.) - After your press release ends, then you can include a Notes To Editors section giving all the background info you want - this tells the journo that this info isn't crucial to the release but if they need to fill a bit of extra space then you have just made it that much easier for them. - And if you can provide a picture - not a product one - but one with faces and action then great. A press release with a picture is more likely to get used than one without, and a release with an interesting picture is much more likely to be used (don't forget to provide a caption with your picture including names if you can.) - Finally, make sure that you have stated a release date on the top of your release, that your logo and contact details are on the top of it and it says somewhere on it in big bold letters PRESS RELEASE - journalists just DON'T have tome to work out what they are reading, sounds silly, but trust me there is nothing worse than trying to figure out what you have been sent and more importantly why you should even bother reading it. So there it is - that is how you can take advantage of free publicity for your business. However, if this is just something you would prefer not to tackle or just don't have the time for, then find yourself someone who can do it for you. Anyone with real experience as a journalist will be able to help. But if you do want to try your hand at a press release then follow the points above and perhaps get someone to have a look over it for you. Just Too Busy was founded and is run by Alexandra Greer. Alex has an extensive skill set, gained through running her own newspaper business for the last five years, previous marketing and communications roles and now with running Just Too Busy: www.justtoobusy.co.uk

Alex earned her Media & Communications degree in 1996 and supplemented her time at college and university by taking on a variety of secretarial, administration and personal assistant temporary contracts. This formed the basis of her application knowledge, such as the Microsoft Office suite and other administration and office skills.

An accomplished PC and Mac user, Alex's IT interest goes beyond just using the applications, into providing software training as well as basic PC, peripheral and network support.

Alex is also an organisational whizz, with expert prioritisation, efficient practices & processes and time management skills. This experience was gained in the most part by running her own local newspaper and having to juggle adverts, stories, news and contributors on a daily basis.

"My skill set has been developed over the years and is constantly being added to, owing to my fundamental interest in learning new things and also from the point of view of being able to offer my clients a comprehensive service."