How to Write a Letter of Apology


by Jane Sumerset - Date: 2010-07-05 - Word Count: 486 Share This!

I've encountered a lot of people who find it hard to apologize to someone they've done wrong. However, it depends on how a certain person has developed their personalities over the past years of their lives.

There are those who apologizes sincerely without any doubts.

It's hard to say sorry, much less offer up a long-winded apology. So let your feelings out with a letter expressing your remorse instead. Crafting an effective letter of apology is a useful skill to pick up, as it can help turn bad situations into manageable ones, eventually improving your relationships with others.

Since not all can sincerely say they're sorry in person, writing a letter can be very useful as it can be very formal and sincere. The person who will accept it will surely appreciate your efforts and how earnest you've been to them.

It is really a fact that no one wants to admit a certain mistake easily even if it is pretty obvious that they've been wrong. Sometimes, it takes a lot of confidence and guts to do it. In writing, it still the same however, it also requires your skills on how to make the structure of your writing strong and straight.

Always remember that if you are not going to apologize to someone you have done wrong with, you will tend to lose more friends and no one is going to trust you anymore. You don't want to maintain that kind of character, do you?

So start writing a letter of apology by following some guides on how to do it effectively.

Why Put It In A Letter?

A simple phone call can mend some things. Others, though, will require a more thorough explanation. In the latter case, putting your thoughts to paper simply bears more advantages:
It lets you get into detail.
It affords you time to compose your thoughts and choose your words carefully.
It lets you express your message clearly, having the opportunity to revise it several times over with the help of a good letter writing software.

An Effective Letter

Of course, writing just any letter is different from one that is effective. If you want your letter of apology to work, it has to strike a balance of all several things that do play into the relationship.

Timing. Craft your letter as soon as possible. The more time passes, the worse the situation might become.

Rectify the situation. Don't dwell on the damage you have done. Instead, focus your letter on the things you can do the fix the situation.

Be humble. Apologies can sound one of two ways: humble or condescending. Try to put yourself in a space where you're the former. Start by accepting the blame for your situation.

Keep it brief. You may have a million things to say. It doesn't mean your recipient has the time to read through all of it, though. Keep it succinct and it will stand a better chance of being effective.


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