Modern Management And Computerization.
- Date: 2008-09-12 - Word Count: 509
Share This!
Modern management today is purely computerized. Computerization ensures precision and speed of work. Be it as it may, this technology has come up with its challenges for both managers and auditors.
One of the distinctiveness of computer information system is complicated designs of computer hardware and software. Not many managers and auditors understand all the features of computer hardware and software. This retards the information processing functions and subsequent interpreting of the results.
Running of certain programs (software) also requires computer skills and expertise, further complicating the work of auditors and management. Another characteristic of CISS is that in most cases the information is available and accessible to every member of the organization. Most other information can also be found on the company's website. This threatens the security of vital and secret information. Loss of information is another problem experienced especially by the auditors while auditing through the computer. Clients usually destroy the manual records of accounting transactions once the same has been fed to the computer system. Once this data stored in the computer system gets lost, no any other information can be available for either decision-making or auditing purposes. Though controls in both the manual and computer system are similar, there's a slight contrast in their design and operation.
In both the manual and computer system, there is restricted access to information for unauthorized users. In a manual system, a lock and key approach is used whereas passwords are used for the computer system to restrict access. Passwords are only issued to authorized users.
In a computer system , it is expected to have back up storage of information because data is susceptible to loss and/ or manipulation. But with a manual system, this is not necessary. A manual system cannot be able to perform self-checks in order to detect missing data and erroneous data. In a computer system, there exist certain controls over data. These include the missing fields' check and the valid character check.
The missing fields check ensures completeness of records/ transactions whereas the valid character check only allows entry of certain characters and one cannot make errors.
Computerization in the small business has very many advantages. First, the time taken in updating the financial records is reduced. Secondly, some routine jobs like invoicing of cash collections. Adding and deleting of information/transactions is speeded up. The risk of clerical errors while making calculations and transferring data between records is also reduced. Any up to- date record on the financial position is always available (Garson, 1999)
However, the use of the computer system is to record financial records suffers from some setbacks in small or medium sized firms. For once, not all employees would have the necessary computer skills to enable them effectively manipulate data in soft form. Operators of data may also ignore or fail to appreciate the significance of screen error messages and be unaware that data is incorrectly computerized. Financial records in small and medium sized firms are prone to unauthorized access. They also lack back up facilities due to inadequate financial resources.
One of the distinctiveness of computer information system is complicated designs of computer hardware and software. Not many managers and auditors understand all the features of computer hardware and software. This retards the information processing functions and subsequent interpreting of the results.
Running of certain programs (software) also requires computer skills and expertise, further complicating the work of auditors and management. Another characteristic of CISS is that in most cases the information is available and accessible to every member of the organization. Most other information can also be found on the company's website. This threatens the security of vital and secret information. Loss of information is another problem experienced especially by the auditors while auditing through the computer. Clients usually destroy the manual records of accounting transactions once the same has been fed to the computer system. Once this data stored in the computer system gets lost, no any other information can be available for either decision-making or auditing purposes. Though controls in both the manual and computer system are similar, there's a slight contrast in their design and operation.
In both the manual and computer system, there is restricted access to information for unauthorized users. In a manual system, a lock and key approach is used whereas passwords are used for the computer system to restrict access. Passwords are only issued to authorized users.
In a computer system , it is expected to have back up storage of information because data is susceptible to loss and/ or manipulation. But with a manual system, this is not necessary. A manual system cannot be able to perform self-checks in order to detect missing data and erroneous data. In a computer system, there exist certain controls over data. These include the missing fields' check and the valid character check.
The missing fields check ensures completeness of records/ transactions whereas the valid character check only allows entry of certain characters and one cannot make errors.
Computerization in the small business has very many advantages. First, the time taken in updating the financial records is reduced. Secondly, some routine jobs like invoicing of cash collections. Adding and deleting of information/transactions is speeded up. The risk of clerical errors while making calculations and transferring data between records is also reduced. Any up to- date record on the financial position is always available (Garson, 1999)
However, the use of the computer system is to record financial records suffers from some setbacks in small or medium sized firms. For once, not all employees would have the necessary computer skills to enable them effectively manipulate data in soft form. Operators of data may also ignore or fail to appreciate the significance of screen error messages and be unaware that data is incorrectly computerized. Financial records in small and medium sized firms are prone to unauthorized access. They also lack back up facilities due to inadequate financial resources.
Related Tags: make money online, management, management tools, online management, management ideas
www.change-ur-mind.comwww.management.infozabout.com Your Article Search Directory : Find in Articles
Recent articles in this category:
- 5 Reasons That a Restaurant Should Use a Restaurant Recruiter
Have you ever noticed how many restaurants pop-up over time but then disappear just as quickly? Runn - Does Money Motivate?
Some say money can't buy happiness, but data shows that for those who can barely pay the monthly bil - Because Workforce Friendly Policies Payoff
Employer-sponsored wellness programs are becoming more popular as companies strive to maintain a hea - EAP Value
Life would be simpler if we could set aside our personal issues and emotional baggage when the workd - Hiring an Expert SEO Company to Improve Your Online Business
Search Engine Optimization or SEO Services are used to make your website or online business popular - Why Safety Training at Workplace is Important
Safety training at workplace should be one of the top priorities of your business. An effective safe - Team Building: Brain and Sweat to Attain Company's Central Goal
Are you one of those employees branded ineffective and unproductive? Reasons might be the sense of d - Security Alarm System
It is a must that houses and offices install a security alarm when we speak about safety reasons. Se - Workplace Safety Tips
When we speak of safety based on books, its importance is next to food. It is essential to all indiv - The Benefits Of Lease-to-own Properties
One of the hit real estate investments today is to buy properties that will later be put up as "leas
Most viewed articles in this category:
- A Map Mural for Your Business
Yay! That retail store you've been planning has finally opened its doors and you are officially in b - Attracting Customers Through An Improved Shopping Experience
So many new shopping malls and supermarkets are put up every year. Many more are already in business - "To Oz!": Leading a Resilient-High Achievement Organization
One of my favorite movies is "The Wizard of Oz" based on the book by Frank Baum. The story is about - 5 Critical Items Never to be Included in Cost Benefit Analysis
When dealing with decisions using Cost Benefit Analysis techniques it is very important to follow th - Collaboration and Change
I’m an expert on change and leadership, but my most popular speaking topic this past year, and - Workplace Gap
In your workplace, are you a manager with a smart group of people and they aren't responsive to your - Leadership - The Proper Relationship with Subordinates
In the army, "the men" are kept separated from those known as "the officers." This comes from the id - The 10 Most Asked Questions of Cost Benefit Analysis
When dealing with decisions using Cost Benefit techniques it is very important to follow the proven - Cubicle Space Planning
Space planning is an essential element of any project and efficient planning serves the dual purpose - Why Passenger Surveys are a Transport Operators Best Friend
Public transport operators who already use passenger surveys may not fully appreciate the multiple b