Business Communication Writing Ten forms of written communication in an organization

by STEPHEN THOMSON - Date: 2007-03-30 - Word Count: 646 Share This!

Communication is a process of transmitting information between different parts of an organization. It is one of the basic functions of management in any organization. For communication with the outside world, organizations use advertising material, news releases and audio-visual aids. However, for communication within organization and with employees, different forms of communications are used such as in-house magazines, journals, reports and bulletin boards to transmit ideas, thoughts and information.

Forms of communication in an organization:

Employee handbook:
Employee handbook is given to the new employee at the time of induction or orientation program. It provides complete information of the organization with details on nature of the business, its customers, products, policies, benefits and services available to its employees. Some organizations use charts, photographs, and cartoons to make it more interesting for reading.

In-house Magazines & journals:
Organizations publish quarterly or monthly in-house magazines to keep employees updated about the latest development in the business, activities conducted in the company like social or cultural and achievements by the sales team. Management can unite with employees in an informal or direct way through these magazines. It also contains promotions, retirements, honors and awards with pictures of employees receiving award from management.

Financial reports to employees:
Financial reports published for shareholders & general public with all the technical accounting language & its terminologies, do not serve any purpose for the employees. So, some organizations publish financial reports specifically for employees with details on expenses, income, profits and distribution of income, which gives the idea about financial standing of the organization to the employees.

Information racks or display stands:
Information racks or stands are usually placed at places like front lobby, factory gate, cafeteria, shop or at a place which is most frequented by employees. These stands are used to display books dealing with wide range of topics such as help yourself, hobbies, sports, accident prevention etc.

Bulletin boards:
Bulletin boards in attractive colors & types can be used for display of clippings from newspapers, magazines, clippings on retirements, honors, marriages and other events in the lives of employees.

Museums & exhibitions:
Small museum or an exhibition can be used to display quality control ideas, old photographs of the factory, old designs and good quality products. It can create interest among the employees in their own work.

Posters are used to display topics related with health and safety, hygiene, improvement in production process, etc. Along with text matter, it should contain pictorial diagrams, charts, and photographs to explain the topic in a simple way.

Notice Boards:
Notice boards are usually placed at the factory gate or in front lobby. These are used to display notices and circulars issued by the management for administrative purposes, circulars related with hours of work, factories act and any new rules and regulations.

Suggestion system:
Some organizations use suggestion system to provide an opportunity for a working communication with the management. Employees can use this system to give positive proposals for improvement in machines, devices, techniques and procedures or to express their dissatisfaction with existing facilities or particulars.

Memos are business letters but used within an organization and only for employees. Memos are used to give information to employees such as changes in some procedures or rules, policy change or for specific purpose like request to attend a meeting. The format of the memo differs from business letter format.

Business writing softwares can be used while writing any business communication to check and correct English grammar and spellings and for proofreading. Some software programs also enrich your text with adjectives & adverbs, which enhances the simple sentence into more professional and sophisticated one & suggest context related synonym for repeated words.

For more information on Business English writing software please visit

Author is a freelance writer. For details on softwares to enrich your business writing or creative writing, please visit Business writing software or English writing software website.

Related Tags: business communication, english, business writing, written communication, english writing, grammar checker, english writing software, correct grammar

Your Article Search Directory : Find in Articles

© The article above is copyrighted by it's author. You're allowed to distribute this work according to the Creative Commons Attribution-NoDerivs license.

Recent articles in this category:

Most viewed articles in this category:

  • Don't Put Off Writing that Book! by Linden Gross
    If writing that book you've always had in mind tops your list of resolutions or regrets, hiring a wr
  • How To Write A Better Press Release by Brian Konradt
    A press release is the most effective way to generate free publicity for your business or organizati
  • Writing on the Hoof by Rick Chapo
    Finding inspiration when you are writing is often a haphazard affair. When you are physically ready
  • Focus On Nigeria by Andrew Sandon
    Focus on Nigeria Nigеria is a natural gas and oil rich country that is bordеrеd b
  • How to Write Great Dialogue in Your Book by Steve Manning
    Dialogue isn't so much read as it is heard by the reader. The eyes see the words on the page, the b
  • Women SUV Driver from by Eric Schmidt
    Why do so many women drive around in the oversized SUV's, the Tahoe, Excursion, Escalade
  • How To Write Good Articles by Jonathan White
    As a writer you may be ready to cash in on the need for web content. There is a lot of money that c
  • NEWS FLASH: Technical Communicator Saves World by Peggy Bennett
    I had a boss several years ago who was amused by my earnest and relentless preaching about the impor
  • Writers Resources by Josh Riverside
    Writers use certain inherent talents to come up with their pieces of writing. However, they do need
  • Popular Articles by Roel Sundiam
    Articles are those that are available in plenty these days in the internet. The articles are written