Microsoft Outlook Cheat Sheet: Tips And Shortcuts
The technically savvy amongst you will be familiar with the treasures of keyboards shortcuts available throughout the Microsoft Office suite. This article will highlight some neat keyboard shortcuts and useful tips in Outlook.
Tips
Here are a few simple tricks that are often overlooked:
Create a Cool Signature
Signatures save time through typing repetition and look professional, but their true value lies in the promotion of a brand - this could be your business or yourself!
Just follow these simple steps:
Select "Options" from the "Tools" menu.
Select the "Menu" tab then hit the "Signature" button.
From the Create Dialogue box, select the "New" button.
Type your name and hit "Next".
In the signature box, enter information such as your name, address, phone number, business name, email address & website.
Change the Look of Unread Messages
Outlook, by default, highlights unread messages in your Inbox with a bold font. You can change this font so it stands out more to a different font type, colour or size. Tell a colleague so there are no more excuses for missing important emails!
To do this, follow the easy guidelines below:
Select "View" then "Current View" and finally "Customize Current View" whilst you are in you inbox.
Then hit the "Automatic Formatting" button.
Select Unread Messages and then click on "Font".
You will then be able to change the settings. Click "OK" when finished.
Important emails that require reviewing again can be marked as unread by right clicking the email message and selecting "mark as unread".
Automatically Archive Old Mail using Outlook AutoArchive
This handy and easy to use tool automatically moves old messages to archive. All you have to do is specify how often you would like it done, and Outlook takes care of the rest.
To turn on AutoArchive, follow the steps below:
Select "Tools" and then "Options".
Then select the "Other" tab and hit the "AutoArchive" button.
Specify how often you want Outlook to Archive old messages.
Check all other details such the archive folder and hit "OK" when ready.
Shortcuts
It is true to say the keyboard really is faster than the mouse for an array of commonly used tasks. The mouse operates in the sluggish point, select and click manner. It's a bit like the tortoise and hare story, but this time the hare (your fingers) never gets tired!
Here is a list of speedy keyboard shortcuts that will knock seconds off that slovenly mouse. There is no need to try remembering them all - only the ones that you use on a regular basis.
Messages
Check for new messages "Ctrl + M"
Create a new message "Ctrl + N"
Reply to a message "Ctrl + R"
Reply to all "Ctrl + Shift + R"
Forward a message "Ctrl + F"
Print an item "Ctrl + P"
Contacts
Display address book "Ctrl + Shift + B"
Create a new contact "Ctrl + Shift + C"
Create a new Distribution List "Ctrl + Shift + L"
Create new appointment "Ctrl + Shift + A"
Organizing
Delete an item "Ctrl + D"
Create new folder "Ctrl + Shift + E"
Move items to folder "Ctrl + Shift + V"
Create New Office Document "Ctrl + Shift + H"
Searching
Advanced Find "Ctrl + Shift + E"
Calendar
Go to today"s date "Alt + D"
Go to a date "Ctrl + G"
Move to appointments on current date (hit enter twice to open item)
Display the current week "Alt + -" (minus)
Display the current month "Alt + ="
Misc.
Open Help "F1"
Open Find dialog or Find pane "F3"
Expand dropdown menus, use arrow keys to select from list "F4"
Refresh the current window (Outlook 2003) - Send/Receive in older versions "F5"
Move to next window element "F6"
Run spell check "F7"
Send/Receive "F9"
Related Tags: tips, outlook, hints
Author is certified Microsoft Office trainer, for a company that is UK leader in Microsoft training.For more information on Outlook Training, visit http://www.microsofttraining.net
Your Article Search Directory : Find in ArticlesRecent articles in this category:
- Email Articles - All The Reasons To Play Nintendo Wii
The Nintendo Wii is a fine system that has people of all ages playing it. From small kids to seniors - Computers, Can Your Email Address Account Ever Expire?
"Just because a person has an email account doesn't necessarily mean that they are an active ema - Email Marketing: sending HTML VS sending text emails
HTML or Text Emails for Email MarketersThe idea of what type of email to send to one's recipie - Spam Checkers More Important than Ever
Ask anyone you know if they like spam and they will probably give you an incredulous look. Now - Link Popularity, How to Building an opt-in email list the right way
Imagine if you had a list of 10,000 names and addresses of people who agreed to opt-into your ph - Email Marketing and Your Small Business
Your small business needs email marketing to survive and save money on advertising. In general - Small Business Marketing Tips
When it comes to small business marketing there are several things that must be kept in mind. - Email Evolution and Relevance of Email
Today when people open their email inbox they want to see emails from co-workers, friends, fam - Business, Use Adsense Templates For Your Squeeze Page
One of the things you need when you start an online business is a list. You have heard the old s - In Just One Day, We Made Over $4,000 Using Mailloop!
The PROBLEM is, unless you automate your email chores early in your business lifecycle, what you're
Most viewed articles in this category:
- Email Overload
Email overload is such a big problem that I believe your Site Pro News subscribers would love to rea - How To Use An Autoresponder On Your Website
Ok, so you have a great product and people are visiting your site, but perhaps even though they are - Bulk Emailing - Is it Really Such a Good Idea?
A couple of years back there used to be ads all over the place advertising bulk email software. Thei - Get Your Emails Read: The Key Points
If you have an email list then you will realise that in order to leverage that list for profit, you - Etiquette For Effective Email Marketing
It's an old, old saying, but it's true: you only have one chance to make a good first impression. - Why is your 'from' Address so Important for Email Deliverability?
1) From name is not always displayed AOL only shows users the from address, not the from na - Building Target Opt in List and Affiliate Marketing
Would you like to find out what those-in-the-know have to say about list? The information in the art - Harnessing the Power of Email Marketing
Given the inherent problems with traditional marketing techniques, it`s important to master the bas - The Reign of Spam Continues
Spam has turned into an out-of-control monster. The amount of junk email being sent in cyberspace ha - Highly-targeted Opt in List Building
When most people think of targeted list, what comes to mind is usually basic information that