Frequently Asked Questions About Document Scanning
Moving from hardcopy storage of your business's important documents to a digital archive is a big step in the direction of a more organized, more secure office-a step that can save you space and money, as well. If you're considering document scanning for your business, here are the answers to some of the questions you may have.
What is document scanning?
Document scanning, or digital archiving, is the process of scanning a document into a digital image. The documents are then stored on a hard drive, online, on an external drive, or on CD's.
Many companies use document scanning as a way to back up copies of important legal, financial, and other documents essential to their business. Some companies rely solely on document scanning to store important documents, and with good reason-digital archiving can save companies thousands of dollars per year in paper. It also saves on space, and keeps documents far more organized than they would be in hardcopy form. In addition, copies can be made much more economically in digital form, ensuring an easier and cheaper way to back up these important documents.
What are the benefits of document scanning?
Apart from saving on paper costs and storage space, digital archiving has many benefits. Added security is one-with electronic copies, you can keep a record of who has viewed a document, as well as keep them confidential if you need to. Ease of access is another-you can send documents instantaneously through email, find documents much more easily, and never worry about misplacing a document again. Some industries have strict privacy standards as well-standards it's difficult to comply with if you're using a hardcopy filing system to store documents.
Why use document scanning and imaging services?
Companies interested in transitioning from hardcopy records to digital archives have two choices: do it themselves, or hire a document scanning company. Many companies underestimate the complexity of the job at first-some businesses can have thousands of documents that must be scanned to a high-quality image and then stored in an easily accessible manner, and many businesses don't have the resources to do the job right. That's where a document scanning and imaging company comes in.
What is the process like?
While every company is different, you can expect the scanning process to be similar with many of the scanning companies out there. Most scanning companies will provide you with an assessment of your needs first, with a proposal including a price estimate for the project. You may have to mail them your hardcopy documents and have them mailed back; expect secure, reliable shipping, and for any confidentiality issues to be addressed to your company's satisfaction before signing on.
Are scanned documents admissible in court?
At the time this article was written, the law was fairly clear on scanned documents' uses in court: as long as the document is an accurate reproduction of the original, it is admissible. Other technologies that are valid in court include faxes, photocopies, and microfilm as well as digital imaging.
Digital archiving is the wave of the future-and many companies are signing on to transform rooms full of bulky filing cabinets into easily stored electronic format. By converting your hardcopy documents into electronic files, you can save your company room and money while improving security and access.
Related Tags: document scanning services, document management, document scanning, scanning services, document mana
This article was written by AccuServeONE.com, offering a host of document scanning services to handle all your backfile scanning and conversion needs. Please visit www.accuserveone.com Your Article Search Directory : Find in Articles
Recent articles in this category:
- 5 Reasons That a Restaurant Should Use a Restaurant Recruiter
Have you ever noticed how many restaurants pop-up over time but then disappear just as quickly? Runn - Does Money Motivate?
Some say money can't buy happiness, but data shows that for those who can barely pay the monthly bil - Because Workforce Friendly Policies Payoff
Employer-sponsored wellness programs are becoming more popular as companies strive to maintain a hea - EAP Value
Life would be simpler if we could set aside our personal issues and emotional baggage when the workd - Hiring an Expert SEO Company to Improve Your Online Business
Search Engine Optimization or SEO Services are used to make your website or online business popular - Why Safety Training at Workplace is Important
Safety training at workplace should be one of the top priorities of your business. An effective safe - Team Building: Brain and Sweat to Attain Company's Central Goal
Are you one of those employees branded ineffective and unproductive? Reasons might be the sense of d - Security Alarm System
It is a must that houses and offices install a security alarm when we speak about safety reasons. Se - Workplace Safety Tips
When we speak of safety based on books, its importance is next to food. It is essential to all indiv - The Benefits Of Lease-to-own Properties
One of the hit real estate investments today is to buy properties that will later be put up as "leas
Most viewed articles in this category:
- A Map Mural for Your Business
Yay! That retail store you've been planning has finally opened its doors and you are officially in b - Attracting Customers Through An Improved Shopping Experience
So many new shopping malls and supermarkets are put up every year. Many more are already in business - "To Oz!": Leading a Resilient-High Achievement Organization
One of my favorite movies is "The Wizard of Oz" based on the book by Frank Baum. The story is about - 5 Critical Items Never to be Included in Cost Benefit Analysis
When dealing with decisions using Cost Benefit Analysis techniques it is very important to follow th - Collaboration and Change
I’m an expert on change and leadership, but my most popular speaking topic this past year, and - Workplace Gap
In your workplace, are you a manager with a smart group of people and they aren't responsive to your - Leadership - The Proper Relationship with Subordinates
In the army, "the men" are kept separated from those known as "the officers." This comes from the id - The 10 Most Asked Questions of Cost Benefit Analysis
When dealing with decisions using Cost Benefit techniques it is very important to follow the proven - Cubicle Space Planning
Space planning is an essential element of any project and efficient planning serves the dual purpose - Why Passenger Surveys are a Transport Operators Best Friend
Public transport operators who already use passenger surveys may not fully appreciate the multiple b