Scheduling Templates - The Benefits of Planning Your Schedule In Advance

by Constance Knieper - Date: 2007-02-19 - Word Count: 519 Share This!

How many times have you looked at your schedule and wondered how you were going to fit everything in? How many times have you made the comment "this should have been scheduled here"? Do you have days where you're empty at noon but the schedule dictates that you keep going until 5:00 pm? Do you dream of days that consistently flow smoothly AND you have accomplished everything intended - on time? Creating a scheduling template can solve these problems and change your life.

A scheduling template is a blueprint of your ideal day prepared in advance. It coincides with a prepared appointment guideline based upon individual desires and appointment history. The concept is similar to "painting by number". Every possible or desired appointment is reserved in advance for up to one year at a time. Appointments are scheduled by referencing the guideline then locating the next available appointment of that kind.

Regain control of your time. The greatest benefit realized is the return of control over how your day is scheduled. Everybody seems to want everything yesterday or last week. Unfortunately, it is not always possible to respond that quickly, yet we are often forced to try. This is especially true if others are scheduling your appointments without a clear and specific set of instructions. A natural byproduct of the scheduling template is the development of a very clear set of scheduling instructions.

The formation of a plan for scheduling is a huge benefit. As stated, this is a natural byproduct of the template. Once created, it is easily learned and followed allowing anybody to schedule an appointment simply by referencing the guideline. People can be taught quickly, it is easily understood so they can begin scheduling immediately.

Incorporating personal desires with professional desires is often challenging. In fact, it is common for personal desires to be overlooked or skipped due to lack of time. A scheduling blueprint is a reflection of personal and professional desires. When creating the template, both are coordinated so that the ideal day includes time allocated to accomplish both.

Eliminate stress and fatigue. The scheduling guideline identifies all possible appointments including a list of all activities that can be completed within each one. Reviewing each appointment to ensure the time allocated is adequate for the activity aids in removing problems experienced routinely in the past. The ideal day is constructed using the guideline to reserve each predetermined appointment eliminating conflicts through the day. Since they conflicts are resolved in advance, stress and anxiety are reduced or eliminated.

Once the initial template and guideline are created they are easily updated. This is important since technology is improving at an astounding rate giving the ability to complete more in less time. Modifications to the template are easily incorporated and can be applied immediately or to subsequent years.

Generally, creating the ideal day carries forward to the ideal week, month, and year. Since the template is arranged to plan up to one year (can be longer if desired) it practically eliminates haphazardly scheduled days. The advance planning and development of a scheduling template has simplified the process of scheduling and resulted in more productive days.

Related Tags: templates, appointments, blueprint, scheduling

Constance L. Knieper has served in the field of dentistry for over 22 years in all capacities of customer service, sales and marketing, and management. She has participated in testing dental products and materials and coordinated educational programs for public speakers. Her passion is developing and implementing strategies to facilitate accomplishment of personal and professional desires. She finds satisfaction in helping others to refine and create systems that encourage increased productivity utilizing all available resources more effectively. In June 2006, Constance formed her company Goal Achievements, L.L.C. offering her patent pending system G.A.S. Goal Achievement Scheduling™ to professionals. The system is designed to help optimize time management, while gradually progressing toward achievement of goals. To learn more visit

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