Conference Venues: Five Tips To Finding The Perfect Conference Facilities
- Date: 2010-09-07 - Word Count: 432
Share This!
If you're organizing a conference, tracking down a suitable venue is crucial. While cost is an important consideration, there are a number of other factors which, when taken into account, can contribute to an event's success. Bearing in mind the following areas should help you to find your ideal conference venue.
Size and Seating A good starting point is to consider the number of delegates attending, and ensure that your chosen conference venue can comfortably accommodate that number. Another important factor is the seating layout. How do you envisage the room being laid out? Many conference facilities offer a choice of rooms with various seating plans, from large theatre-style layouts ideal for larger presentations, down to small boardroom-table plans for meeting-style conferences. Consider which layout would work best for you.
Venue Appearance Make sure your delegates get a good first impression on arrival. With a little research, you can find an impressive-looking conference venue at a very reasonable price. If you're able to visit a venue beforehand, take a look around and get a feel for its appearance and facilities. Alternatively, the venue website may offer a photo gallery or even a virtual tour.
Accommodation If your event covers several days, or if you're expecting delegates to travel a great distance, consider offering accommodation for their overnight stay. Find out whether the venue can provide this, as keeping everything together will give the conference a well-organised feel. Don't think that this ties you exclusively to hotels, however; Numerous conference venues now offer accommodation, to be sure to look into this.
Location Are you expecting delegates to travel from a wide variety of locations, or are they based in the same area? Bear this in mind when looking at conference venues. Also take into account how you expect delegates to arrive; If the majority will be travelling by car, is there sufficient parking (and, if so, does the venue charge an additional fee)? Alternatively, are there good links with public transport?
Facilities What will your conference need in terms of equipment and services? Look through the running order of the conference and make a note of everything that would either be essential or helpful. You may require a projector and screen for PowerPoint presentations, for example. If the conference is welcoming a large number of delegates, a microphone and sound system could be required (some venues offer roaming microphones - Useful if a speaker likes to move around). Don't forget the facilities which will enhance delegates' experience of the conference too; Air conditioning, broadband access and natural light are just three things which can make all the difference.
Size and Seating A good starting point is to consider the number of delegates attending, and ensure that your chosen conference venue can comfortably accommodate that number. Another important factor is the seating layout. How do you envisage the room being laid out? Many conference facilities offer a choice of rooms with various seating plans, from large theatre-style layouts ideal for larger presentations, down to small boardroom-table plans for meeting-style conferences. Consider which layout would work best for you.
Venue Appearance Make sure your delegates get a good first impression on arrival. With a little research, you can find an impressive-looking conference venue at a very reasonable price. If you're able to visit a venue beforehand, take a look around and get a feel for its appearance and facilities. Alternatively, the venue website may offer a photo gallery or even a virtual tour.
Accommodation If your event covers several days, or if you're expecting delegates to travel a great distance, consider offering accommodation for their overnight stay. Find out whether the venue can provide this, as keeping everything together will give the conference a well-organised feel. Don't think that this ties you exclusively to hotels, however; Numerous conference venues now offer accommodation, to be sure to look into this.
Location Are you expecting delegates to travel from a wide variety of locations, or are they based in the same area? Bear this in mind when looking at conference venues. Also take into account how you expect delegates to arrive; If the majority will be travelling by car, is there sufficient parking (and, if so, does the venue charge an additional fee)? Alternatively, are there good links with public transport?
Facilities What will your conference need in terms of equipment and services? Look through the running order of the conference and make a note of everything that would either be essential or helpful. You may require a projector and screen for PowerPoint presentations, for example. If the conference is welcoming a large number of delegates, a microphone and sound system could be required (some venues offer roaming microphones - Useful if a speaker likes to move around). Don't forget the facilities which will enhance delegates' experience of the conference too; Air conditioning, broadband access and natural light are just three things which can make all the difference.
Related Tags: conference venue, conference facilities
Your Article Search Directory : Find in Articles
Recent articles in this category:
- Measurementcamp: Social Media For Fashion Brands
For those who haven't heard of it, MeasurementCamp is a loose collective of individuals (mainly from - Free Traffic - 3 Good Reasons Not To Buy Traffic Software
When you're done building a website the first big thing that you have to think about is free traffic - Business Networking For Entrepreneurs --7 Tips For Success
Is there anyone else out there who can relate to this scenario? You arrive a little later than you a - Achieve The Best Mlm Skills For The Best Mlm Leads And Finally Get Out In Front
I really want to bring home the importance of learning the best MLM skills in this article.Too many - Understanding Internet Marketing Advertising Concept For Your Business
Internet marketing advertising concept is considered as an important tool for increasing business sa - Mlm Training- The Benefits Of Home-based Network Marketing Business Training
In multi-level marketing industry, many network marketers have failed and quit, not because their bu - Is Cash Gifting Legal Or Is It Just Another Scam?
If you are looking for an opportunity to provide you with financial freedom, there are many opportun - Tish Washington Joins Infinity Downline Extreme Team
Yes, it's true Tish has come on board.Tish Washington? Who's that?Tish is a very nice lady from sout - Good Diet Plans That Work Most Effectively
When somebody talks about diet programs, most of us instantly suppose that it's because we are searc - Mlm Tips - Valuable Tips For Mlm Success
Ideal MLM business is all about branding and to be able to brand your MLM business you must stay ahe
Most viewed articles in this category:
- MLM Training - How to Keep Prospects From Feeling "Baited and Switched"
Before a prospect will "reach out" for more information about your MLM business or products, you mus - Network Marketing - When You Shouldn't Be The Expert
I see a lot of different advice on how to talk to prospects or as I look at it-potential team member - Truth Behind Business Conference Calls
With all the latest technology, do you ever feel like you are out of the groove? There are so many n - Web 2.0 Business To Business Social Networking
Despite its now rampant popularity across the internet you still may not at this point have heard of - 2007 - Goal!
Welcome to 2007... Have you set goals for yourself for the next 12 months? Do you know that less t - Free Web Site Traffic
Anyone in any business who has a web site would love free web site traffic. It is the lifeblood of a - Managing Hardware Assets
Managing Hardware Assets can be a daunting task. Exactly what needs to be tracked and for what reaso - MLM Success - How Many Network Marketers Does It Take To Screw In a Light Bulb?
Assuming that you are in this industry in order to secure your financial future, then before choosin - Ten Tips for Evaluating Internet Home Business Opportunities
Some of the mot popular internet home business opportunities offer you the ability to start an affil - How Not to Mulligan Your Business Golf Game
Golf season brings with it the opportunity to network and forge new business relationships on the go