Direct Mailing List Tips Self Publishers & Business Owners Must Know
First of all, generally, you rent, not buy mailing lists. They remain in the ownership of the mailing list company and are usually not for sale.
Many business owners rent lists but don't use them right away, which is a mistake. Most lists change considerably in 30 days or less. Some lists, like mailing lists of public libraries, prisons, hospitals, hospital gift shops, elementary schools, high schools, colleges, universities, daily newspapers, TV stations and radio stations will have very few changes. They are fairly stationary so not as likely to move. Bookstore lists, new age bookstores lists, organization lists, specialty lists, MLM lists and business mailing lists may have a high rate of return. To avoid a lot of returns, rent the selected lists just prior to making your mailing.
Be careful about renting any mailing list that goes to individuals: consumer mailing lists, seniors mailing lists, residential mailing lists, homeowners mailing lists and opportunity seekers mailing lists, for example. With 20% of the population moving every year you may get significant returns.
But do expect some returns. As often as we mail using lists, we always get returns (called 'nixies' in the trade) from the post office. People move, forwarding orders expire, people expire, post office boxes close, and businesses close their doors.
Mailing list management and upkeep is expensive. It takes a lot of time and labor for companies to compile, add to, clean and mail to their lists and other necessary maintenance. They also use expensive mailing list software programs which can have costly bugs of their own.
To help you plan ahead, before you order your mailing lists, ask when you can expect the order to arrive. This can vary considerably from company to company. Some companies can take up to two weeks or more.
Mailing lists can usually be ordered in at least three formats – peel and stick (pressure-sensitive) labels or Cheshire (18 pound, spreadsheet-size computer paper—less common these days) or on a floppy disk (used less often these days) or CD. You order peel and stick labels if they're going to be affixed to your mailing piece by hand. Or if you know how to import the lists you can order them on CD. If your mailing house is going to do your mailing they'll probably prefer the floppy disk or CD – check with them on this before you order.
Mailing houses used to require the Cheshire format instead of peel and stick labels before the advent of computer technology and CD ROM. They have machines that cut the printed Cheshire sheets into labels and glue them to the envelopes. When ordering lists on CD, specify the format you want to use for conversion, usually ASCII comma-delimited. You must know how to import it when you get the disk though. The mailing lists will always be for one-time use only even if they're on a CD or disk. And some mailing list companies offer instant downloads of lists.
Also if a mailing house is going to do your mailing, they may want the labels to be merged if there is more than one list, or bar-coded, which will save considerably on postage. If you can't answer their technical questions, have your mailing house call your mailing list rental company to work out the final details.
Consider the cost to mail out your mailing piece. You might want to test a small number on the list first if you have an expensive or heavy package.
When you do mailings First Class, you'll get returns from the post office at no additional charge. If you mail Third Class (bulk mail), you won't get returns. They will be tossed out at the post office, UNLESS you've printed 'Return Service Requested' on the envelope. Then each return (nixie) will cost additional postage (based on first class), or 'Change Service Requested' (cost based on piece regardless of weight.) Make sure to check current costs with the post office because they change their rates AND rules periodically.
Always send any nixies back to your mailing list company, even if there aren't enough for a credit, which is almost always offered. This is a good practice especially if you plan to mail again to the same list soon. They usually have a time limit as to when they can accept the nixies for credit because the lists you rented will become outdated fairly soon.
When you contract to rent a list, some mailing list companies may require a sample mailing piece. This is so the company can determine if you're mailing a competitive or objectionable piece.
The business of mailing list rentals is based on the honor system to a degree, but this honor system also has a built-in alarm: owners protect their data by planting decoy names (seeds) in the mailing lists they rent. If a renter contracts to use a list on a one-time basis and uses it a second time, the decoy will receive the unauthorized mailing and report the misuse to the list owner. The decoys are often friends or relatives of the staff of the companies. Also, many mailing list companies employ companies that specialize in tracking or monitoring mailings to detect any misuse. Since decoys are different for each list order, the renter who abuses a contract is easy to trace.
Mailing lists are protected by copyright and trade secret law. Any violation of a list agreement is strictly upheld by the courts. Once a list rental contract has been broken, the list owner has legal recourse to sue for compensatory and punitive damages. Punitive damages could amount to as much as three times the value of the list and more.
All list owners have good reason to be so protective of their data. List rental is a multibillion-dollar business. There are literally thousands of lists available for rental in the United States alone.
If all else fails, you can enlist the help of a mail list broker. Brokers usually collect their fees from the mailing list company. Check this out first.
In any case caveat emptor! In any case you can reap rewards handsomely from sending out fliers, press releases, press kits, review copies of books and other materials via the direct mailing lists you choose.
These tips and trade secrets should help self publishers, book publishers, entrepreneurs, home based or work-at-home and small business owners make better decisions when working with mailing lists, mailing list rentals and mailing list companies.
Related Tags: direct mailing lists, mailing list rentals, mailing list tips, self publish, book publishers, mail tips
Helen Hecker helps book & self publishers, heads Twin Peaks Press, a PR, offline-online marketing, mailing list, consulting, publishing co. Do AP press releases. Publish books, ebooks. "Helen Hecker's Biz Hotline" for biz owners. Free co-op mailing service. Since 1982.http://www.TwinPeaksPress.com Your Article Search Directory : Find in Articles
Recent articles in this category:
- Writing Articles - Write Your Church History Book
Compiling a history of your church into a book can be a great way to raise funds, as well as being a
- Art and Culture Articles - Glamourous Ideas for Great Sexy Holiday Gifts
Giving the gift of a tastefully sexy calendar or glamour photo album of yourself to your loved one i
- Self-publishing is the New Black
Writer's scour around for the perfect ending to their story and sometimes beat around the bush beca
- Get Published: Secrets of the New York Publishing World
Every writer dreams of attracting a lucrative contract from a major New York publishing company. An
- Author of Self Published Book Proposes Guiding Principles for President-elect Obama
Guiding principles for the Obama administration are proposed by book author Edward C. Mendler in Po
- Beware of the Publishing Company Scams
Publish America is one of the publishing companies out of state that promises to fulfill your dream
- About The Maidenhead Locator System
This is not a special system that helps you locate Maidenhead. It is in fact is a scheme used by am
- The Publishing Industry and What You Need To Know
Ten years ago the publishing industry was a very different sphere than it is today. Now however the
- As Content Migrates Online How Does This Effect ADHDvertising?
The tectonic plates of advertising are shifting. With the migration of most traditional media from
- Spirit of Mumbai
City of dream never stops amaizing me,The only city where you do not know your neighbour of 10 year
Most viewed articles in this category:
- Writing Process: One size does not fit all
Developing an individual writing process is a key part of becoming a real writer. If you w
- Many ideas will get you nowhere
You have been in front of the computer trying to go over the details on your mind for a long time an
- What Comprises a Good Graphic Design?
They often mistakenly imply the true essence of having a good graphic design. For some, they may thi
- What You Should Know About Postcards
Here are some of the salient facts about postcard printing and mailing: 1. Repeat postcard mailing i
- How to Find a Brochure Printer
In this day and age what matters most for every business is how to keep pace with the competition in
- Teasing Colors in Printing Services
It sends excitement and thrill that generates more appetite to stare longer and be charmed. Am
- PS - The Wonders of Full-Color Printing
Color printing is everywhere and we see it everyday in our daily lives. Full color printing is the m
- Are you cliche crazy?
Design annuals and guidebooks are written and made available to act as inspiration for those who wan
- How to Choose the Best Title for Your Self Published Book
Authors, self publishers and book publishers often spend a lot of time thinking over possible titles
- Printing halftone is all about printing dots
The point in having halftone is to have something to fool the eyes. The tones that people usually ad