Hotel Meeting Venues Offer First-class Organisational Assistance

by Andrew Regan - Date: 2007-04-18 - Word Count: 418 Share This!

If you're in the process of organising a large function - whether it's a corporate meeting, an extended family reunion or a blow-out wedding - you'll likely find yourself under a lot of stress. From booking the event location to making sure that all the necessary attendees are notified, event planners and co-ordinators are bound to have a lot on their plate at any given time in the planning process. That is why it's essential for event planners to seek help from a trusted expert that will help them cover all the bases.

Many event and meeting locations - such as hotels or conference centres - offer detailed help and comprehensive support if you book with them. Through direct booking or online booking, the best event locations will offer first-class event planning services, including a Guest List manager, the ability to book multiple group reservations at one time and the opportunity to view floor plans online in order to create the perfect seating setup for your guests.

Some hotels that offer event planning help, such as Hilton Embassy Suites, even offer the opportunity to create a personalized online group web page with a unique web address, so that your guests or meeting attendants will be able to book their own guest rooms. For example, if you're planning a wedding, creating your own wedding website could work wonders during the planning process. Your guests will have the option to RSVP online, book rooms in the hotel in which your wedding is being held and view your wedding gift list online as well.

If it's a business meeting you're planning, then many hotel meeting venues will help you determine how to divide your budget between meeting space, food and beverages, guest rooms (if necessary) and any audio or visual rental equipment you might need. What's more, you'll find detailed advice on how to plan daily schedules, should your conference carry on for more than one day. If you're trying to plan a large social gathering of friends, then meeting venues will even help you compile a list of what you require for your function: for instance, whether or not you'll need a dance floor or a stage.

Whatever type of event or meeting you're planning in a hotel meeting venue, make effective use of the checklists and organisational services available to you. This will not only ensure that your event gets off to a roaring start, but will also take some of the pressure of your own shoulders.

Andrew Regan is a freelance online journalist who travels extensively.

Related Tags: wedding, event, family reunion, planners, hotel meeting venues, organisational assistance, business conference

Andrew Regan is a freelance online journalist who travels extensively.

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