How Many Email Addresses Do You Need?
Maybe your email maybe a free online account such as Yahoo or Hotmail or a POP3 account which you control locally on your computer with an Email Client program such as Outlook Express (free with many ISP accounts and Microsoft XP), MS Outlook (the higher spec version of Express) or Eudora
Your email account maybe one single address or allow you to create several additional mail boxes on the same ISP email account, useful for different members of the family or business departments.
Web site email addresses
If you own a web site you will usually have at least one email address attached to that domain, usually as either
A POP3 address which you can set up one by one, perhaps with a limit per domain (say 10) or costing extra for more mail boxes. Mail sent to a domain prefix which does NOT have a POP3 email box will BOUNCE BACK AS UNDELIVERED.
An unlimited number of email addresses which can be used but essentially under ONE EMAIL account. Mail addressed to anything@yourdomainname.com will be delivered, but can be controlled in a number of ways
filter email by rules in your email client and move mail to special folders
redirect specific addressed mail to other email accounts using the control panel of your web site
set the default or catch all email to deliver all mail to a specific email address
set the default or catch all email to deliver all mail NOT otherwise directed to a specific email address
on some accounts you can set the default or catch all email to DELETE all mail not otherwise directed
Spam control
For efficient spam control you should have at least two email addresses;
your real email for direct contact with close friends, relatives or business contacts
your Spam Solution email account to receive and assess email being sent to you as a result of web based activity
running an online business
posting to newsgroups
dating
buying and/or selling on auction sites
gaming
gambling
placing free ads
screensavers
free or trial software downloads
free downloads of music, pictures or movies
You can also set up different accounts to identify email better and consider better use of DELETING email sent to your web sites which use made up addresses at your domain which you do NOT use yourself. Over 75% of email addresses to web site owners is addressed to FALSE email addresses.
For more guides see our other pages
How to use your address book better
Control your Inbox more efficiently
Accessing email away from home or office
Free online accounts can be accessed anywhere you can connect to the internet - a friends house, a hotel, a second home - anywhere in the world you happen to be.
Many ISP email accounts offer WEBMAIL where you can login to your account via an internet connection. Features may be limited on the online version. You can read and send email via WEBMAIL.
A POP3 account allows you to login with a computer using your unique ID and password anywhere in the world to RECEIVE email
Usually you cannot SEND email unless you are connected to a SMTP email via your ISP connection.
Changing your email address
To maintain an active email account you need to either;
pay a monthly or annual fee to your ISP for internet access and email account features
regularly use your free online email account (you will still need to pay for internet access either via an ISP, Cybercafé, Library or similar public facility)
If you change ISP you will need a new email address if you have used that ISP's email account.
FREE email online accounts are independent of your dial up, broadband, or other internet connection account. Some free accounts expire if you do not use them regularly - usually 30 days no use results in suspension. Valuable files and emails can be lost if this happens.
Copy important email to a back up or separate email box
If you have vital email consider sending it for safety to a DIFFERENT email account with another ISP, web host or free account, but watch limits on numbers and volumes and regularly check back up locations.
Outlook has an extra feature to BACKUP the email box which is a FREE optional add on http://www.microsoft.com/downloads/ once installed this can automatically back up your email daily to a destination of your choice. Useful to back up the produced file to a different location (email or zip drive or similar)
Related Tags: online business, spam, email, spamming, web business, bulk email, address book, spammers, 100%
Maurice S Clarke is founder of the wearable goods trading web site www.whatweusedtowear.com and lives in Rugby, UK. This article may be freely republished provided it remains intact.
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