How to Write a Business Letter: the Eight Component Parts
In learning how to write a business letter, you need to know and understand the eight parts that should be included in any business letter. Here they are:
The return address: This is the writer's address. If you are writing on behalf of a company or organtion, this information will be part of its printed letterhead. If you are writing a business letter on your own behalf, you must type in this information, usually centred at the top of the page.
The date: It usually goes at the left margin, several lines below the last line of the return address. Always put in the date, as it is important to the history of correspondence on this topic.
The inside address: This is the name and address of the person to whom you are writing. Beginning two lines below the date, it includes first and last name, company name, street address, city, province or state, postal or zip code. If the person is in another country, include the country in the last line. Although some writers omit the title (such as Mr., Mrs., Ms or Dr.), it is still considered polite to include this.
The salutation: Two lines below the last line of the inside address, begin your letter with the salutation, or Dear... line. When you know the recipient very well, it's now considered acceptable to address him or her by first name. Otherwise, write Dear Mr. Ross or Dear Ms Roberts; when in doubt err on the side of formality and use the last name. In North America, punctuation after the salutation is a colon, while U.K. writers generally use the comma. Both are considered correct.
The Body: This is the content, or the message of the letter. I'll reserve detailed discussion of the body content for another article, but for maximum impact, it should be clear, concise and correct.
The complimentary close: This comes two lines after the last line of the letter, and might be yours sincerely, sincerely, yours truly, yours faithfully or even regards.
The signature: Leave four to six blank lines after the complimentary close for the writer's handwritten signature.
The name and title of the writer: Beneath the handwritten signature is the typed name of the writer. Sometimes the person's title is included in a separate line, but this is optional.
In learning how to write a business letter, you should become familiar with these parts and always use them, because correct formatting of your business letter makes it easier to read and also adds to your credibility.
Source: Free Articles from ArticlesFactory.com
Related Tags: business, write, how, to, parts, a, letter, the, component, eight
Helen Wilkie is a professional speaker, workshop leader and author, specializing in all forms of communication at work, including writing. For information about her business writing programs and learning tools, visit http://www.masteringbusinesswriting.com and for more specifics on how to write a business letter, go to http://howtowriteabusinessletter.blogspot.com Your Article Search Directory : Find in Articles
Recent articles in this category:
- 10 Mistakes to Avoid When Writing an Article
Here are 10 mistakes that writers tend to make when writing articles for newsletters or magazines. K
- Invigorate Your Healthcare Writing With Words That Are Short, Sweet, And Full of Energy
There are certain kinds of phrasing and word choice, especially in official statements, that can soa
- The Case For Customizing Content
You have to consider every angle when you are writing. There are lots of rules to follow and tips to
- Writing Strategies For Creating Viral Content
For anybody involved in content marketing the need to develop writing strategies that will produce t
- Three Key Ways a Writing Coach Can Improve Your College Admission Essay
In an article entitled "Writing The Essay: Sound Advice from an Expert", Parke Muth, Senior Assistan
- Acquiring A Fantastic Proxy - Proxy List
A proxy or proxy server is applied for both effortless obtain to your certain useful resource like a
- Turnkey Sites & Website Templates - A Comparison
I'm constantly finding emails soon after a person buys a offer of Site Desing templates. Some men an
- Standard Manual For Laptop Or Computer Elements & Software
For many people today, computer system sections plus the innards of the computer system are anything
- Different Kinds Of Cameras Can Be Used For Webcams
There are many physical components that make the technology of the PC camera webcam work. The import
- What Can Pc Camera Webcam Bring To Us And How It Works?
The PC camera webcam can be used in a wide range of aspects. Such as personal "Big Brother" style di
Most viewed articles in this category:
- Don't Put Off Writing that Book!
If writing that book you've always had in mind tops your list of resolutions or regrets, hiring a wr
- How To Write A Better Press Release
A press release is the most effective way to generate free publicity for your business or organizati
- Writing on the Hoof
Finding inspiration when you are writing is often a haphazard affair. When you are physically ready
- Focus On Nigeria
Focus on Nigeria Nigеria is a natural gas and oil rich country that is bordеrеd b
- How to Write Great Dialogue in Your Book
Dialogue isn't so much read as it is heard by the reader. The eyes see the words on the page, the b
- Women SUV Driver from www.thefrap.com
Why do so many women drive around in the oversized SUV's, the Tahoe, Excursion, Escalade
- How To Write Good Articles
As a writer you may be ready to cash in on the need for web content. There is a lot of money that c
- NEWS FLASH: Technical Communicator Saves World
I had a boss several years ago who was amused by my earnest and relentless preaching about the impor
- Writers Resources
Writers use certain inherent talents to come up with their pieces of writing. However, they do need
- Popular Articles
Articles are those that are available in plenty these days in the internet. The articles are written