Right Choice Of Words For Effective Business Communication
In business communication, the receiver of the message should be able to understand your message immediately, and this can be possible only when you write your message with simple and familiar words. So, the right choice of words is very important for powerful business communication.
Always use common and familiar words:
Use of familiar words is the most important rule of word selection in business communication. Always use common and familiar words of everyday use to make your message easily readable and understandable.
Use concrete words:
Use concrete words instead of abstract words in your business communication. Concrete words forms clear and sharp images in our mind as opposed to abstract words. Specific words such as bank, chair, and telephone are concrete words, whereas performance, inconsistency and significant are abstract words, which creates vague and fuzzy images in our mind.
Use single words in place of circumlocution:
Avoid use of more words than required in a sentence or circumlocution to express the purpose in your business communication.
Avoid long sentences:
Avoid use of long sentences having many clauses and unnecessary words. The recommended average sentence length for effective business communication is between 15 to 18 words for a clear and readable style.
Use technical words with care:
Every profession has its own special vocabulary and technical words. The members of that professional group can easily understand these technical words and jargons. But, if you use these technical words in your business communication to an outsider, it will sound like a foreign language to him.
Avoid use of difficult words:
Use English words that are easy to use and understand instead of difficult and high-sounding words. Make your business writing more effective with simple and direct word, and avoid any possibility of misinterpretation of your words by the reader.
Use strong and power words:
Use of strong words or power words makes your business writing more forceful. Strong words not only drive your sentences forward but also arouse the interest of the reader.
Use active verbs:
Active verbs make your business writing direct, clearer, more informative and easier to understand.
Avoid use of camouflaged verbs:
Avoid camouflaged verbs and strengthen your business communication. Camouflaged verbs are verbs that are unnecessarily changed to nouns, which results in addiction of more verbs in a sentence.
Use correct idioms and phrases:
Be careful in the choice of idioms and phrases while writing business communication.
Use writing software:
Business writing softwares with grammar checker and text enrichment tool can be used for writing effective business communications.
For more information on business writing softwares available, please visit http://www.truevalue4money.com/businesswriting.html website.
Related Tags: business, communication, business communication, business writing, written communication, business words
Author is a freelance writer. For details on softwares to enrich your business writing or creative writing, please visit Business writing software and for more information on business communication, please visit Business communication website.
Your Article Search Directory : Find in ArticlesRecent articles in this category:
- Smile Therapy At The Front Desk
Walk into any type of medical office and the first thing you should see is a smile with a warm and f - What Are The Costs Of Hiring Culturally-Incompetent Staff?
It may come as a surprise to the casual observer that many organizations never consider the conseque - Improve Your Relationships by Cutting Them Off At Their Knees!
Perhaps your work colleagues are causing you to experience stress through their methods of communica - Don't Throw The Baby Out With The Bathwater
I recently read about a business philosophy that is starting to become a popular water cooler topic - What's Your Communication Quotient? Workplace Communication - Your Key to Success!
Forget GQ! These days it's your CQ that matters...your Communication Quotient. Degrees and awards a - Not Understanding Questions - Is It Me or Is It Them?
To begin with, this is a great question. Let's begin by breaking down what you've just asked me into - Speaking with Your Authentic Voice
Imagine a world where everyone spoke their truth.If that stirs up an, "Oh my Gosh, I couldn't do tha - Is High Definition Video Conferencing Right for Your Business?
If you are looking into purchasing a video conferencing solution for your business, chances are you - Workplace Predators
Polar bears are known for fierceness and lack of natural predators, although wolves and walruses can - Profound Communication
To be a profound, or at least half-way decent, communicator you must know the basics of communicatio
Most viewed articles in this category:
- Intercultural Stereotyping: We Are All Guilty Of It!
Defined as "beliefs about the characteristics, attributes, and behaviours of members of certain grou - Think Local, Act Global
Any observant professional would have now been aware of the Hong Kong and Shanghai Bank's advertisem - Communicating with Singaporeans: Understanding 6 Key Aspects
To the first-time visitor, Singapore is a thoroughly Asian country with Western trappings. Not to me - Listening is Loving
When you really listen to other human beings you are:• honoring their unique presence in the univers - 14 Work Behavior Sins You Don't Want to Make
Are you a good co-worker, or are you annoying the life out of those around you? Many people claim t - How To Understand Cross-Cultural Analysis
Cross-cultural analysis could be a very perplexing field to understand with many different viewpoint - Laughter and Fun are the Best Medicine for Companies
The immune system is the body's defence mechanism to handle viruses. Laughter and fun have been he - Eye Protection and Safety Glasses - Workplace Safety
The most common form of eye protection is safety glasses. I have always hated wearing safety glasse - Important Uses Of Stickers And Labels In Your Business
For businesses, the need to be orderly and organized when it comes to documents, files and records i - Creating Workplace Harmony: Discover and Release Hidden Causes of Tension
There is nothing that disrupts productivity and satisfaction at the workplace as much as tension tha