Know The Basics Of Electronic Mail
- Date: 2010-07-18 - Word Count: 686
Share This!
Electronic mail, better known as email is a process of exchanging messages digitally. In this process messages are stored and forwarded through different storage servers. In these servers email data is stored and fetched when required. Read this article to know more.
An email has two parts: the header and the body. The header contains important information like sender's address; time email was sent and delivered etc.
Email initially was just a text message but gradually with improvement in technology attachments became a part of emails too. It's a day of the past where email messages had a meager size limit of a few kbs but now messages of more than 10 mb can be sent.
Now let's find out what email clients are. There are different standalone email clients like MS Outlook, Outlook express, Thunderbird, Seamonkey etc. On the other hand there are web based email clients like Hotmail, Gmail, and Yahoo etc. But which ever email client you use the tasks performed are overall the same.
• Shows you a list of all of the messages in your mailbox by displaying the message headers. The header shows you who sent the mail, the subject of the mail and may also show the time and date of the message and the message size.
• Lets you select a message header and read the body of the e-mail message.
• Let's you create new messages and send them. You type in the e-mail address of the recipient and the subject for the message, and then type the body of the message.
• Lets you add attachments to messages you send and save the attachments from messages you receive.
Now that we have learnt about email clients, let's find out what else is required for the complete functioning of the process. The most important of all without which emails will not work is the Email Server for the clients to connect to.
There are different servers for different purpose. POP/POP3, IMAP servers handle incoming email, SMTP server handles outgoing email.
POP stands for POST OFFICE PROTOCOL and IMAP stands for INTERNET MESSAGE ACCESS PROTOCOL.
There are certain differences between POP/POP3 and IMAP server, the way these servers operate. Both have their own pros and cons.
• POP3 always downloads all new emails locally to your computer.
• IMAP downloads message summaries and doesn't download the entire message until you want it to.
• POP3 downloads all emails into 1 mail folder called "Inbox".
• IMAP preserves your folder structure in a main folder called "imap.*.com".
• POP3 is useful if you only access your email from one computer, since the email is typically downloaded locally (this is the default and can be changed).
• IMAP allows email to be manipulated from a desktop computer at home, a workstation at the office, and a notebook computer while traveling, without the need to transfer messages or files back and forth between these computers.
• With POP3, your emails can be automatically erased from the server after they are downloaded freeing up space in your account.
• IMAP keeps all emails on the server until you erase them.
Now let's throw some light on the SMTP server. Let's find out what it is and its functions. SMTP stands for SIMPLE MAIL TRANSFER PROTOCOL. SMTP is used for delivering emails to the recipients email address. It is used in conjunction with a Pop/Pop3 or IMAP server. Email clients use either a POP3 or IMAP along with SMTP; else mails will be received only but not send.
The last protocol is the HTTP which stands for HYPER TEXT TRANSFER PROTOCOL. This is not a protocol which is dedicated for email communications though it can be used to compose or retrieve mails. This is also called web based email.
The last one is the usage of MS Exchange for email clients like OUTLOOK. This is used in corporate environments only using MS infrastructure solutions. Its major features include email, calendar, contacts and tasks etc. It also can be synched to a hand held device or a mobile. It also supports data storage.
MS exchange has come a long way with its different versions starting with Exchange 1.0 and now the most recent MS Exchange Server 2010.
An email has two parts: the header and the body. The header contains important information like sender's address; time email was sent and delivered etc.
Email initially was just a text message but gradually with improvement in technology attachments became a part of emails too. It's a day of the past where email messages had a meager size limit of a few kbs but now messages of more than 10 mb can be sent.
Now let's find out what email clients are. There are different standalone email clients like MS Outlook, Outlook express, Thunderbird, Seamonkey etc. On the other hand there are web based email clients like Hotmail, Gmail, and Yahoo etc. But which ever email client you use the tasks performed are overall the same.
• Shows you a list of all of the messages in your mailbox by displaying the message headers. The header shows you who sent the mail, the subject of the mail and may also show the time and date of the message and the message size.
• Lets you select a message header and read the body of the e-mail message.
• Let's you create new messages and send them. You type in the e-mail address of the recipient and the subject for the message, and then type the body of the message.
• Lets you add attachments to messages you send and save the attachments from messages you receive.
Now that we have learnt about email clients, let's find out what else is required for the complete functioning of the process. The most important of all without which emails will not work is the Email Server for the clients to connect to.
There are different servers for different purpose. POP/POP3, IMAP servers handle incoming email, SMTP server handles outgoing email.
POP stands for POST OFFICE PROTOCOL and IMAP stands for INTERNET MESSAGE ACCESS PROTOCOL.
There are certain differences between POP/POP3 and IMAP server, the way these servers operate. Both have their own pros and cons.
• POP3 always downloads all new emails locally to your computer.
• IMAP downloads message summaries and doesn't download the entire message until you want it to.
• POP3 downloads all emails into 1 mail folder called "Inbox".
• IMAP preserves your folder structure in a main folder called "imap.*.com".
• POP3 is useful if you only access your email from one computer, since the email is typically downloaded locally (this is the default and can be changed).
• IMAP allows email to be manipulated from a desktop computer at home, a workstation at the office, and a notebook computer while traveling, without the need to transfer messages or files back and forth between these computers.
• With POP3, your emails can be automatically erased from the server after they are downloaded freeing up space in your account.
• IMAP keeps all emails on the server until you erase them.
Now let's throw some light on the SMTP server. Let's find out what it is and its functions. SMTP stands for SIMPLE MAIL TRANSFER PROTOCOL. SMTP is used for delivering emails to the recipients email address. It is used in conjunction with a Pop/Pop3 or IMAP server. Email clients use either a POP3 or IMAP along with SMTP; else mails will be received only but not send.
The last protocol is the HTTP which stands for HYPER TEXT TRANSFER PROTOCOL. This is not a protocol which is dedicated for email communications though it can be used to compose or retrieve mails. This is also called web based email.
The last one is the usage of MS Exchange for email clients like OUTLOOK. This is used in corporate environments only using MS infrastructure solutions. Its major features include email, calendar, contacts and tasks etc. It also can be synched to a hand held device or a mobile. It also supports data storage.
MS exchange has come a long way with its different versions starting with Exchange 1.0 and now the most recent MS Exchange Server 2010.
Related Tags: computer repair, computer help, computer support, tech support, computer services, online technical support, remote tech support
Your Article Search Directory : Find in Articles
Recent articles in this category:
- Fix Printer, Keyboard, Speaker and Monitor Cables With Funky Organizers
There are different types of cables that are used when you have a desktop computer at home. Most of - The Growing Trend of Asterisk Phone Systems
Truly, businesses are doing everything they can in the economy and competitive world of today to rem - The Future of Business Intelligence: Innovations in Location Intelligence
In the coming years, many business analysts are predicting that Business Intelligence (BI) will play - Adobe Photoshop Album Starter Edition and What Happened to the Unlock Codes
Adobe has long been known as a star in the digital image editing world and the Adobe Photoshop Album - Choosing the Best Computer For Graphic Design
In the 1980s, desktop publishing came out and graphic designers began to utilize computers for all k - Versatility of Pocket HD Camcorders
In the era of the do-everything handheld gadget, high def camcorders family seems almost passee. The - Contemporary Office Furniture
When considering Contemporary Office Furniture there are a few things that you really should conside - Professional Web Design, Professional Web Designer
There is a lot to consider if you are looking for a Professional Web Design. So let's get to it. Fir - Cell Phone Protection and Safety For Kids
If your like the millions of parents giving your children a cell phone for safety when their away fr - Looking For That Smart Pc Workstation And Desk
Do you need a work area at home. Maybe it is just for doing bills. It may be for a community work ar
Most viewed articles in this category:
- Voip Residential Comparison Guide: Evaluating Packet8, Lingo, And Vonage
Voice over internet protocol [internet telephony] is a rapidly growing technological alternative to - What's The Difference In The Ionic Breeze Quadra?
The Ionic Breeze Quadra is the newer line of ionic breeze units offered by The Sharper Image. These - Selling World of Warcraft Accounts
Everybody knows that WoW is one of the most exciting MMORPGs ever created. This makes selling WoW ac - Film Cameras
Film cameras are simple cameras, which could be used by all easily. People prefer to use film camera - Salesboom SLA-MS Competition
Oh, the irony. Online CRM Services shy away from offering customers a Service Level Agreement. Why t - How To Improve Your Computer Speed Almost Instantly
Probably your computer, even though you bought it last year its no longer that much fast. Like any o - The Mosquito Ringtone - The Tone Adults Can't Hear
Without a doubt, the mosquito ringtone is one of the most popular ringtones ever. Good luck trying - Auto Navigation Systems And Gps Technology While Traveling
If you have managed to do any research on auto navigation systems I'm sure you've come across countl - Do Cheap iPods Really Exist?
If you know anything about music trends, you know that iPods are the hottest portable music device t - Online Mobile Phone Offers: Take 10 Minutes To Save £360 On Your Next Mobile Phone Contract
Cash Is Falling Out Of Your Pocket If you live in the UK, you're probably paying line rental on a m