What Do Your Emails Say About You?
1
When writing your emails, always be wary that some people do not appreciate being addressed by their first name. When applying for a job via email, it is always safer to stick with a simple Ms/Mr. It can be wise to look at how the person you are emailing refers to themselves at the end of their emails. If they use their first name, you can assume it is ok to do the same.
2
When it comes to talking or writing letters and emails, remember that mannors should be applied in the same way that they would be if your we're talking to someone face to face. "please" and "thank you" never go unappreciated. No matter how you communicate with someone, your manners should remain the same. People may not notice the use of these words, but they certainly notice the lack of them.
3
When having a face to face conversation with someone, it is easy to decipher the tone of a sarcastic comment or a joke. This is not the case in an email. You may write something which sounds amusing to you - but others may not read it in the same way. You should also avoid writing entire emails in capital letters as this comes across as if you are shouting. Tone is very important, so ensure you read your email back a few times before hitting send.
4
Because of technology like mobile phones and instant messaging, it is common to abbreviate certain words, for example, ‘plz' meaning ‘please' or ‘u' rather than ‘you'. This is perfectly expectable when emailing or texting friends, but should be avoided when emailing potential employers.
5
After composing your email, check for spelling mistakes before sending. Most email programs have spell checking software which is easy to use and ensures that you appear professional. One or two errors are not cause for serious concern but a series of grammatical errors will display a lack professionalism. Always double-check that you have included any attachments (eg your CV).
6
When wording your email's subject line, keep it short but informative. The reason for the email is written in the main body of the text therefore your subject line should be short and concise. This can be done by simply summarising the email eg, ‘Laura Smith - CV Attached'.
7
Take your time writing your emails. Once sent, it will reach the addressee in seconds. Be thorough, and you will avoid misspelling something or forgetting that all important attachment.
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