Preparing For Your Annual Meeting
- Date: 2007-06-21 - Word Count: 403
Share This!
Most people know they need to hold an Annual Meeting for their Company. But do you know what needs to go into your Annual Meeting and how to prepare for it? This article will outline key elements of annual meeting preparation.
1. When to hold the Annual Meeting.
Your Company is governed by your Operating Agreement or Bylaws. In the Agreement you can find a clear statement of when your Annual Meeting should be held. (If you don't have an Agreement for your company, make sure you get one done.) The Agreement will contain a paragraph entitled "Annual Meetings" or "Meetings of the Members."
2. Who Should Attend the Annual Meeting?
For a LLC, your meeting should include all of the Members. For a Limited Partnership, it should include all the General Partners. A corporation must have two meetings: the first for the Shareholders (all persons who own stock in the Corporation); the second for the Directors. If a member, director or general partner cannot attend the meeting, you must have a majority present. This will be outlined in your Operating Agreement.
3. Notice of the Meeting.
Notice of the Annual Meeting must be given no less than 3 days and no more than 50 days prior to the meeting to all Members, Directors, Stockholders, or General Partners of the Company. Your Operating Agreement should provide the time for sending notice. As an alternative to this Notice of Meeting, most Operating Agreements have an option to sign a waiver instead. Waivers can be signed the same day as the meeting.
4. Documenting the Annual Meeting.
It is imperative that you include all the minimum requirements of an Annual Meeting in your Minutes. You will need to identify the company, the date, time and place of the meeting, who was present, who chaired the meeting and who served as secretary. You must also obtain the required signatures.
5. How to apply a business trip toward your Annual Meeting.
Taking a business trip for your Annual Meeting is really quite simple. When you are taking a trip during the time frame that your Annual Meeting should be held, use that trip as the date and place in your Annual Meeting Minutes. Most people will use a trip that falls into the five-month period of time for their annual meeting.
6. Finalizing Your Annual Meeting.
Once you hold your Annual Meeting, draw up the Annual Minutes. The minutes must be signed and placed in your Company Minute Book.
1. When to hold the Annual Meeting.
Your Company is governed by your Operating Agreement or Bylaws. In the Agreement you can find a clear statement of when your Annual Meeting should be held. (If you don't have an Agreement for your company, make sure you get one done.) The Agreement will contain a paragraph entitled "Annual Meetings" or "Meetings of the Members."
2. Who Should Attend the Annual Meeting?
For a LLC, your meeting should include all of the Members. For a Limited Partnership, it should include all the General Partners. A corporation must have two meetings: the first for the Shareholders (all persons who own stock in the Corporation); the second for the Directors. If a member, director or general partner cannot attend the meeting, you must have a majority present. This will be outlined in your Operating Agreement.
3. Notice of the Meeting.
Notice of the Annual Meeting must be given no less than 3 days and no more than 50 days prior to the meeting to all Members, Directors, Stockholders, or General Partners of the Company. Your Operating Agreement should provide the time for sending notice. As an alternative to this Notice of Meeting, most Operating Agreements have an option to sign a waiver instead. Waivers can be signed the same day as the meeting.
4. Documenting the Annual Meeting.
It is imperative that you include all the minimum requirements of an Annual Meeting in your Minutes. You will need to identify the company, the date, time and place of the meeting, who was present, who chaired the meeting and who served as secretary. You must also obtain the required signatures.
5. How to apply a business trip toward your Annual Meeting.
Taking a business trip for your Annual Meeting is really quite simple. When you are taking a trip during the time frame that your Annual Meeting should be held, use that trip as the date and place in your Annual Meeting Minutes. Most people will use a trip that falls into the five-month period of time for their annual meeting.
6. Finalizing Your Annual Meeting.
Once you hold your Annual Meeting, draw up the Annual Minutes. The minutes must be signed and placed in your Company Minute Book.
Related Tags: business, law, business law, flp, llc, corp, annual meeting, business annual meeting
About Kari VanNoy and Juli WalshKari VanNoy and Juli Walsh are both paralegals. They created Just A Minute, LLC to assist busy entrepreneurs and small business owners with their corporate and company minutes and resolutions to keep their company assets safe, secure and protected. To learn more about how they can help with Annual Meeting planning and documentation, visit http://www.justaminutellc.com . Your Article Search Directory : Find in Articles
Recent articles in this category:
- The No. 1 Rule For Projecting Confidence - Speak With Authority
One of the most important characteristics a person can project in a business setting - or any situat - After the Autumn Checkout European Debt Crisis and U.S. Brewing Rebound
In the commotion caused by the Fed on interest rates come to an end, the "disastrous" for the euro a - Advantages Of Arcade Game Rentals
There are many different advantages to arcade game rentals. Most people need something to release th - A General Primer on Truck Cargo Nets
In modern highways it is quite rare to see truck cargo nets in action, this is because they are usua - The United States Will Burst More Severe Financial Crisis
Not long ago, suddenly announced that the central bank to raise interest rates, the interest rate hi - Niche Marketing Profits - 3 Easy Steps to Finding a Profitable Niche Market Income in 10 Minutes
Like most beginners I was having a very difficult time trying to find a niche market to earn extra m - The Importance of Hospitality Management Consulting Firms Toronto
Businesses and the managers that help guide any business are in a constant state of improvement and - New Keynesian Theory Label
2010 winner of the Nobel Prize in Economics three theories have been labeled as "New Keynesian" labe - Federal Reserve Pouring Money QE2 Unpredictable Fortune
U.S. economist Milton Friedman proposed a "throw the cash from a helicopter" view, while the practic - Fiscal Consolidation Should no Longer Delay
British Chancellor of the Exchequer George Osborne today announced fiscal consolidation policy, shoc
Most viewed articles in this category:
- Common Financial Problems to Avoid
One must first change their habits and not procrastinate. American Consultants Inc at offers key fi - How a Bad Hire Can Hurt Your Business
What's worse - hiring the wrong person or not hiring anyone at all? Companies can become almost des - Joel Comm Is Dr. Adsense
What is Adsense? If you are new to making money online and net marketing, you may not know what Ads - 5 Steps For A Dynamic Wealth System Online
Recipe: Opportunity + knowledge + Dynamic Wealth System + Your Action = Massive Success!!! Step 1 - How To Stop Foreclosure
Losing your house to a foreclosure can be very scary. There are times when circumstances are ou - How to Always Pitch A Strike
As business owners, we are always working on new ways to convince people to become customers, client - Membrane Diffuser Solutions for Wastewater Treatment Systems
In the aeration basin of a typical wastewater treatment plant there are both organic and inorganic m - Another Year Hating Your Job or Loving Life?
Copyright © 2007 Mary Foley I've come to the conclusion that to be successful - really successf - Dyestuff Industry In India And China
World demand for dyes and organic pigments to touch $10.6 billion in 2008According to a study on dye - Cma-cgm Case : the Series of Lawsuits Continues in Syria, Lebanon, Egypt, France, England and the United States
Damietta company case : The series of lawsuits continues in Syria, Lebanon, Egypt, France, England a